How to Make Relocating Your Business Stress-Free
Successful businesses often outgrow the humble offices they originally occupy. When this happens, it is necessary for a business to move on to bigger and better things, quite literally. Whether your business is moving across town, out of state, or even overseas, it can be incredibly stressful for both you and your business.
However, there are plenty of ways to make sure the transition to a new office, city, or country goes smoothly and minimizes the stress put on the employees and on the business itself. Doing your due diligence and taking all of the proper precautions can make the move a seamless, even invigorating event.
Prepare Your People
It is important that you be transparent with all of your employees during your move. Secrets are generally hard to keep in any organization, and setting clear expectations and rationale for the move to your team is paramount. Calming your team's nerved will help keep productivity up until the moment the last desk is loaded into the moving truck will help protect your bottom line and help business continue as usual at the new location.
Depending on the size of your business, you'll most likely have help in planning your move from your office manager. Office managers wear many hats within a business, and their presence ensures that it operates at peak efficiency. While you shouldn't rely wholly on them to complete any and every task associated with relocating your business, their skills in managing an office should be utilized. Working with your employees not only takes some of the stress off of your shoulders, but can help to get the business up and running at the new location with little to no downtime.
If your business is in fact moving out of state or even out of the country, there is almost a guarantee that you'll have to let people go when you do. Though you may have the opportunity to provide your employees with the option of working remotely, not everyone will be able or willing to move to a new location for the job. In this case, it is again important to be clear and transparent with what is going on inside the organization to keep morale up.
Organize, Organize, Organize
It may seem like an obvious tip, but maintaining a high level of organization during relocation is a key to success. Getting your business organized prior to the relocation can help you to prioritize what is important, and possibly cut back in areas that you may not have realized were a drain on your business before. Having an organizational plan for your new location cuts down on setup time and allows the business to get up and running quickly.
There are plenty of tips out there to organize your supply closet for maximum efficiency, but the real benefit comes from the organization of your weekly activities. Doing a quick, company-wide interview can help you to pinpoint areas of waste and give you an insight into what your employees currently use or would like to use in the way of office supplies. This will not only improve the functionality of your business, but show employees that they are being listened to, which improves morale.
A fresh start at your new location can invigorate your staff and lead to greater productivity. Combine this with the cost-saving effects of an overhaul of your organizational strategy, and you will see a marked difference in the performance of your business. All it takes is a little time and preparation in order to properly organize your new location!
Plan out the Logistics
Finally, in relocating your business, you will eventually have to deal with the actual relocation itself. Having a plan for your company and its employees when it comes to the big move is important and shouldn't be overlooked. If you have employees who are willing to make the move to a new city for your business, giving them ample time to find a new place to live can help with bumps down the road.
If the move is necessitated by an emergency like a closure due to natural disasters and there isn't a decent window of time in which you can notify your employees, you can obtain gift cards for hotels in the area through a third party to provide temporary lodging. While this is not an ideal solution, it will help to soften the burden on your employees and get them working again more quickly. It is important to have a contingency plan in place in the event of a natural disaster like a hurricane, as getting your business up and running again can be difficult in the aftermath.
If the move itself is temporary and the thought of living in a hotel with your employees does not appeal to you, it can be a pain to find short-term housing on quick notice. Purchasing a condominium in a new city because it is the temporary home for your business isn't the wisest course of action. In this case, renting or buying a mobile home to live out of during the short term might be your best bet. While the initial investment is large, you'll ultimately save money by not having to pay for a hotel room for three straight months. Additionally, you'll have all of the creature comforts and privacy of your own home on wheels, and once you are done in whatever city you're in, you can drive it right on home!
Prep & Plan
Relocating your business will always come with a modicum of stress, but making sure you plan ahead can help mitigate stress levels to a more manageable level. If you work with your team and take the opportunity to really look at how your business operates, a move can actually help to streamline your business. Preparation and planning in the early stages of relocation is key to your business' success.
PS: Want to learn how your company can earn 3% cash back while saving your team time, money, and effort on business travel? Visit upside.com/corporate (or click here) to see if our free Upside Corporate program is the right fit for your small to medium sized business.
About the Author: Avery Phillips is a freelance writer who thinks she has too much to say. She loves nature and examining human interactions with the world. She uses that obsession with human interactions to drive forward with people first innovation in marketing. Comment or tweet her @a_taylorian with any questions or suggestions---or to chat about tips for seamlessly relocating your business.